The main responsibilities of the Project Recruitment Specialist include but are not limited to:

Project Management / Recruitment Process Management

• Co-manage and coordinate the implementation of an ongoing large-scale end-to-end recruitment project alongside a team of Devex contractors and freelance consultants.
• Use various project management tools and applications to regularly track progress, ensure tasks are completed according to the timeline, and provide updates to colleagues and the client accordingly.
• Coordinate with other project co-leads, team members and freelancers to address issues that arise during implementation and ensure deadlines are met.
• Oversee quality control processes to ensure high-quality deliverables at all stages of the project (sourcing, screening, technical assessment, panel interviews, background checks)
• Lead scoping calls with senior level hiring managers to discuss vacancy announcements and their ideal candidate
• Develop sourcing strategies: research organizations and institutions for outreach, identify target profiles and online networks to source top candidates
• Draft scoring guidelines and screening scorecards according to client-approved criteria.
• Continuously refine project methodology and internal processes in response to needs and developments in the implementation
• Coordinate administration of technical assessments, language tests and panel interviews
• Oversee the generation of timely and accurate reporting and documents
• Monitor and track project expenses and consultant invoices
• Monitor project team performance and capacity, will be involved in ongoing recruitment and onboarding of project freelancers to ensure pool of consultants can be available

Project Implementation

• When the need arises, may be required to step in and be involved in direct implementation tasks for various project stages
• Sourcing stage - identifying and approaching candidates, posting vacancy announcements on networks and job boards
• Screening stage - evaluating a candidate's qualifications and experience against profile-specific criteria outlined in a scorecard
• Background checks - coordinate and conduct academic verifications, professional reference check calls, and/or anti-terrorism checks
• Sending email communications en masse to candidates and answering inquiries
• Generating and uploading documents

Client Relationship Management:

• Act as a primary focal point for the client on the project and/or certain stages - provide regular updates to the client by leading weekly check-in calls
• Communicate with clients at a senior level to address and resolve issues, answer inquiries,
• Organize meetings internally and with clients to discuss, examine, and collaborate on processes and improvements